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Employee driving programs for U.S. and Canadian teams 

One platform for vehicle reimbursement and risk mitigation across the U.S. and Canada.
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Manage employee driving in both the U.S. and Canada 
with confidence

Built for accuracy, simplicity, and speed to save time for everyone. Fully automated, tax-advantaged reimbursements for your employees who use their own vehicles for work.

Available in English 
and French

Country-specific reimbursement 
programs aligned with IRS and CRA guidance 

Built-in risk mitigation

Country-specific programs. Centralized control.

Get the country-specific reimbursement program you need, with the centralized visibility and compliance tools you want.

Typical Practice

The Motus Difference

Separate systems for U.S. and Canadian vehicle programs
One platform for every employee who drives across the U.S. and Canada
Inconsistent reimbursement experiences across regions
Same driver experience, tailored for each country's tax guidelines
Limited visibility into driver activity and reimbursement spend
Unified visibility into reimbursement activity, policy compliance, and program performance
Fragmented communications and support across English and French
English and French support
Manual workflows that increase admin time and operational complexity
Expert guidance, on-demand support, and strategic partnership with every program

Three ways to reimburse employee driving in Canada.
Expert partnership included.

Fixed and Variable Rate (FAVR)

Best for
High-kilometer or multi-region teams that need the most accurate reimbursement.

What it does
Delivers localized reimbursements that reflect the true fixed and variable costs of owning and operating a vehicle for business.

  • Personalized rates based on where drivers live*
  • Fair reimbursements tied to real driving costs
  • Highly configurable and scalable
  • Designed to align with CRA guidelines for reasonableness; tax-free treatment is determined by the employer

Motus is not a tax advisor. Information is provided for informational purposes only — consult your tax advisor or legal counsel for advice on reasonableness.

*Reimbursement rates vary by location because the true cost of operating a vehicle differs across Canada due to regional differences in fuel prices, insurance, taxes, licensing fees, maintenance costs, and other local vehicle operating costs. 

Explore FAVR →

Cents-Per-Kilometer (CPK)

Best for
Companies looking to reimburse business driving using a standarized 
per-kilometer rate. 

What it does
Pays employees a per-kilometer rate — typically the CRA prescribed 
mileage rate.

  • Automatically adjusts to CRA tiered per-kilometer rates as drivers reach annual mileage thresholds
  • GPS-verified kilometers reduces inflated claims and simplifies mileage capture
  • Flexible as a standalone program or in combination with other models
  • Can be tax-free when reimbursements stay at or below CRA prescribed rates and are reasonable.

Motus is not a tax advisor. Information is provided for informational purposes only — consult your tax advisor or legal counsel for advice on reasonableness.

Explore CPM →

Car Allowance

Best for
Organizations that want fixed monthly payments for employees. 

What it does
Provides a fixed monthly allowance paired with kilometer tracking for visibility into business mileage.

  • Simple monthly payments with automated kilometer documentation
  • You set the monthly payment amount for employees
  • Generally treated as taxable under CRA guidelines

Motus is not a tax advisor. Information is provided for informational purposes only — consult your tax advisor or legal counsel for advice on reasonableness.

Explore TAAP →

Looking for 1:1 guidance? 

talk to an expert

More than a product — a partner

No matter which program you choose, get strategic guidance, full implementation support, and best practices to maximize 
employee satisfaction.

Program strategy and design with industry benchmark data

Proven implementation and best practices for smooth transitions

Seamless integrations and ongoing optimization

Built-in protection for every driver

Motus Protect complements vehicle reimbursement with risk mitigation tools for a complete employee driving program.

Insurance monitoring

What it does
Provides monitoring of insurance coverage year-round — and alerts program administrators when issues arise so you can act proactively.

  • Simple to submit — Drivers connect directly with their insurance provider for real-time confirmation 
  • Fast, seamless process — 92% of verifications are completed in under 10 minutes  
  • Automatic checks, real-time reporting, and email alerts ensure coverage requirements are consistently met
Get Started Now
Learn more about INSURANCE Monitoring →

Road Smart: Driver safety training

What it does
Short, in-app safety lessons tailored for employees who use their personal vehicles for work — building safer driving habits and reinforcing defensive driving practices.

  • One Motus app for everything: Drivers complete training in the same app they use for mileage capture in English or French 
  • Higher engagement with lower disruption: lessons are under two minutes and integrated into the app 
  • If 100% completion is important to you (or your insurance company), you can require drivers to complete their training before they can submit their mileage for reimbursement 
Talk to our team
Learn more about Driver Safety Training →

Let's simplify U.S. and Canadian employee driving

Consolidate programs, improve visibility, and support drivers across the U.S. and Canada from one platform.

Speak to an expert

Interested in Another Motus Solution?

Are you a customer looking to take advantage of another Motus solution? Contact us today to begin the conversation.